Account Administrator

SHAPE THE FUTURE OF TRAVEL AT PELORUS

At Pelorus, we believe travel should go beyond luxury – it should inspire exploration, spark curiosity, and transform the way people engage with the world. As we enter a new chapter of global expansion, we’re seeking a highly motivated accountant with a solutions-oriented mindset and creative flare to join our team of ambitious, forward-thinking professionals. This is a rare opportunity to work with one of the most ambitious experiential businesses in the industry, redefining what’s possible in the realm of luxury travel.

YOUR MISSION

As our Account Administrator, you'll play a critical role in keeping the financial engine of Pelorus running smoothly. You'll ensure the accuracy and integrity of our day-to-day financial operations, supporting everything from supplier and client invoicing to reconciliations and cash flow management. By maintaining robust financial controls and partnering closely with teams across the business, you'll help create the operational foundations that enable exceptional travel experiences.

THE IMPACT YOU’LL CREATE

Your work will directly contribute to the financial health and operational efficiency of a fast-growing global business. By ensuring payments, reconciliations and financial data are accurate, timely and well controlled, you'll help improve decision-making, strengthen processes, and enable our teams to deliver seamless experiences for clients and partners.Your attention to detail and commitment to continuous improvement will help Pelorus scale with confidence.

RESPONSABILITIES

• As the accounts administrator you will be responsible for the following:

• Accounts Receivable and Accounts Payable functions by

  a. Accurately controlling the processing of supplier invoices, and VAT coding.

  b. Reconciling supplier statements, as required.

  c. Accurately controlling the processing of client invoices prepared by the sales team.

  d. Conducting necessary checks to ensure supplier invoices are approved in accordance with authorised costs per costing sheet and delegated lines of authority.

• Completing bank reconciliations daily and liaising with the wider team to collect any missing receipts / invoices.

• Ensuring documents are correctly processed through the pre-accounting software and are uploaded to the accounting software.

• Liaising where necessary with suppliers directly, and internally with the wider team to resolve any queries that may arise.

• Prepare and reconcile month end prepaid and deferred income accounts, by way of processing of deferral and reversing journals.

• Prepare data sets for Vat reconciliations.

• Monthly intercompany loan reconciliations.

• Prepare and populate the monthly business development and marketing spend tracker, and assisting with maintaining budgetary controls.

• Assisting with preparation of 13 week cashflow forecast with specific emphasis on project/booked trip related customer and supplier payments.

• Assist the sales team with general reconciliation queries and guidance on best practice/process requirements.

• Maintain a zero-tolerance approach to payment controls.

• Processing of month end journals provided by the FC.
  
  

KEY SKILLS

• Strong attention to detail

• Inquiring mindset, and passionate about accounting and processes.

• Xero experience is advantageous.

• Comfortable with excel at a level of pivot table preparation, and data manipulation through the use of sumif/s, xlookup, vlookup and other formulas.

• Awareness of financial controls and fraud prevention, with a willingness to follow and uphold authorisation frameworks.

WHAT WE OFFER

• Company salary with a performance-based bonus structure - you will receive a discretionary bonus which is based on company and personal achievement and targets

• Holidays allowance that increases annually, birthday off, and all recognised local Public/Bank Holiday’s

• Foundation Days – time off for conservation and environmental projects

• Personal Development days and opportunities

• FAM Trips and business travel

• Flexible working environment

• Industry and team awards scheme

THIS IS MORE THAN A ROLE

At Pelorus, we don’t just create journeys, we deliver experiences that shift perspectives and last a lifetime. If you are ready to drive change and think creatively, we would love to hear from you.

EQUAL OPPORTUNITIES

At Pelorus, we don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our suppliers, and our global community. Pelorus is proud to be an equal-opportunity employer, creating an inclusive and welcoming environment for all employees.